Vagaro does not sell tiers. There is one subscription per business location, priced by how many bookable calendars you need: when we checked vagaro.com/pro/pricing on November 4, 2026 it showed £20 a month for a single calendar (“Just Me”), and the FAQ on that same page says each extra calendar license costs $10, up to seven. After the seventh license you can add staff at no extra cost. This post covers what that adds up to, what is genuinely included, and the two numbers the pricing page never shows you.
How much does Vagaro cost a month?
Vagaro’s pricing page has a calendar counter rather than a plan grid. You pick 1 to 7+ and the monthly price moves with it.
| Bookable calendars | What it means in a shop | Monthly subscription |
|---|---|---|
| 1 (“Just Me”) | Solo barber or stylist | £20 a month on the UK page, checked Nov 4, 2026 |
| 2–7 | You plus up to six chairs | Base price plus $10 for each extra calendar license |
| 7+ | Eight chairs and up | Capped: extra employees cost nothing after the seventh license |
Two things to know about that table. First, the price is per location, and Vagaro says adding locations carries no extra multi-location fee — each site is billed on its own features. Second, the page is localised, so the figure you see depends on where you are. We were served the UK page, which quotes pounds, while the FAQ on it quotes the per-calendar license in US dollars. Check what your own currency shows before you budget.
There is a 30-day free trial, which is long by the standards of this market, and the page says there are no cancellation fees.
What is included, and what costs extra
The list bundled into the subscription is genuinely wide. Vagaro includes calendar and resource management, payments, a client waitlist, memberships, packages and gift certificates, 1,000 emails a month, advanced reporting, loyalty, client records and SOAP notes, booking widgets, inventory tracking, invoices, unlimited appointment reminders, online booking across several platforms, AI tools, a listing on the Vagaro marketplace and a free card reader.
What sits outside the subscription: the calendar licenses themselves, POS hardware, and email and text marketing beyond the included 1,000 emails. Those marketing packages are not priced on the pricing page.
That bundling is the real argument for Vagaro. If you want memberships, retail stock and SOAP notes in one system, paying one per-calendar price for all of it is simpler than assembling it from three tools.
What the pricing page does not say
Card processing. No percentage and no per-transaction amount appears anywhere on the pricing page, and Vagaro Merchant Services is named without a rate. For a shop running $15,000 a month through the system, half a percentage point is $75 a month — more than the subscription itself. Ask for the exact rate and the per-transaction fee in writing.
The price of the marketing you will actually use. Unlimited appointment reminders are included, which matters. Text marketing is not, and its price is not published, so the “£20 a month” number is a floor rather than a bill if promotions are part of your plan.
Who owns the client. A marketplace listing is included in every subscription. That brings bookings, and it also means clients create a Vagaro account and can see every other shop near you on the way in.
A three-chair shop, roughly
You plus two barbers is three bookable calendars: the base price plus two extra licenses at $10 each. On the UK figures that is about £40 a month, roughly £480 a year, before card processing and before any text marketing. Fill all seven chairs and you are at the base plus six licenses — around £80 a month, under £1,000 a year, and then growth is free on the subscription side.
For a busy salon with retail, memberships and a seven-strong team, that is good value for the feature list. For a solo barber who wants a booking link, reminders and nothing else, you are paying for memberships, inventory and SOAP notes you will never open.
How bbook compares
bbook is a booking app you run under your own name, with no marketplace in the middle. Clients book from your own link without creating an account, and there is no commission on bookings and no new-client fee. The free plan covers one user and 30 appointments a month, so a solo barber or stylist can start without a card, and paid plans are per user a month with prices shown in your own currency on the pricing page. Card payments run through Stripe at its own published rates, with nothing added by bbook — which is the part of a Vagaro quote you cannot see in advance.
The side-by-side on features, the marketplace and the per-calendar model is on the Vagaro alternatives page. If Vagaro is one of two or three systems you are weighing, Fresha pricing and fees covers the other platform most salons shortlist, and the AI receptionist is worth a look if the bookings you lose are the calls you cannot take mid-cut.
FAQ
How much does Vagaro cost per month?
One bookable calendar showed £20 a month on Vagaro’s UK pricing page when we checked it on November 4, 2026, and the FAQ on that page prices each additional calendar license at $10 a month, up to seven licenses. The page is localised, so confirm the figure in your own currency; card processing is extra and is not published.
Does Vagaro have a free plan?
No. There is a 30-day free trial and no cancellation fees, but no permanently free tier. bbook has a free plan with one user and 30 appointments a month and no time limit, for comparison.
Does Vagaro charge per staff member?
Per bookable calendar, which usually amounts to the same thing: $10 a month for each one after the first, up to seven licenses. Once you pass seven, Vagaro says extra employees cost nothing on top.